Strategy for Special Events Consultation – December 6 public input opportunity

The passage of a new Special event model is of prime importance for this city as the current model imposes impossible costs on small events, such paid police officers- which can cost upwards of 15000.00 for two days to close down a 5 block distance on a roadway, because of the number of off-duty and paid police officers needed.

 

At the October 2012 Toronto City Council meeting, a report titled “Strategy for Special Events Related Services and Permitting Processes” was referred to staff for inclusion of additional information.

The report can be accessed at:

http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2012.EX22.5

The additional information required includes consulting with special event organizers on the report recommendations and gathering feedback on the report.

Please join us on:

DATE: Thursday, December 6, 2012
TIME: 4:30 to 6:30 pm
LOCATION: Committee Room #2, 2nd Floor, Toronto City Hall, 100 Queen Street West

RSVP your attendance by Monday, December 3, 2012 to Laura Elkin at lelkin@toronto.ca. If you are unable to attend, a written submission would be welcome by the same deadline.

complete city info after the contline reading link.

 


Strategy for Special Events Related Services and Permitting Processes

City Council Decision
City Council on October 2, 3 and 4, 2012, referred Item EX22.5 to the Deputy City Manager responsible for Parks and Recreation and Special Events and Economic Development and Culture with the request that she:

 

1. provide a detailed list of events that would be considered “Significant Special Event” found in Attachment C, titled “City of Toronto Standard Definitions For Special Events” of the report (May 28, 2012) from the Deputy City Manager, Cluster A and outline exactly how these definitions will be used by staff to receive and process event applications;

 

2. prepare a detailed analysis of fees charged for special events in 2011 by various divisions of the City, including subsidies, grants and permitting issues (problems) experienced by both large and smaller events in the City;

 

3. canvass various special event organizers including, but not limited to the Pride Festival; the Caribbean Carnival; the Scotiabank Toronto Waterfront Marathon; the Taste of the Danforth; the Taste of Lawrence; the Taste of Little Italy; Corso Italia; the Taste of the Kingsway,Etobicoke Ribfest; Lakeshore Mardi Gras and the Beach Jazz Festival; to review the recommendations with them and incorporate any additional suggestions that they may have with regards to the report (May 28, 2012) from the Deputy City Manager, Cluster A;

 

4. include the Guild Park and Gardens as a Pilot Project to allow Commercial/Private Events in City Parks;

 

5. brief individual Members of City Council, at their request, on the recommendations contained in the report (May 28, 2012) from the Deputy City Manager, Cluster A, including subtypes found in Attachment C, titled “City of Toronto Standard Definitions For ‘Local Special Events’” and outline exactly how these definitions will be used by staff to receive and process event applications, in particular; the “Formal Fee or Cost Waiver Policy/Process found in Attachment B, titled “Special Events Permitting and Service-Related Processes Comparison”;

 

6. submit a revised report to the Executive Committee at the same time as the forthcoming report on the use of the City’s Squares, such report to include the results of Parts 1 to 4 above;

 

7. report to the Parks and Environment Committee on fees for new special commercial events, describing how much new revenue these fees would be expected to bring in; and with options to use increased revenues from larger scale commercial events to reduce fees to community groups for events in local parks;

 

8. make recommendations to facilitate police parking enforcement to make it similar to enforcement on religious days around churches, temples, and synagogues;

 

9. make recommendations on Toronto Transit Commission fees with a view to standardization and with a view that takes into account increased ridership that comes to the event;

 

10. make recommendations to allow for local community councils to make appropriate amendments to the policies related to fees and city coordination for block parties; and

 

11. report to the Executive Committee, such report to include an analysis on the experiences arising from events that took place in the parks designated for pilot projects during the summer of 2012 and a framework that enables and balances public access with gated events.
Public Notice Given

All  Information as listed in order below in one pdf. Hosted at this blog

Background Information (Committee)
(May 28, 2012) Report from the Deputy City Manager, Cluster A on Strategy for Special Events Related Services and Permitting Processes
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48453.pdf)
Attachment A – Special Event Related Services – Permit Fees and Service Fees
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48454.pdf)
Attachment B – Special Events Permitting and Service-Related Processes Comparison Table
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48455.pdf)
Attachment C – City of Toronto’s Standard Definitions for Special Events
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48456.pdf)
Attachment D – TTC Charges for 11 Signature BIA Street Festivals 2008-2011
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48457.pdf)
Attachment E – Comparison of Commercial Permit Rates between Large Cities and Other Venues within the City of Toronto
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48458.pdf)
Attachment F – Commercial Special Events in City Parks Permit Policy Proposed Fee Schedule
(http://www.toronto.ca/legdocs/mmis/2012/ex/bgrd/backgroundfile-48459.pdf)

Communications (Committee)
(September 6, 2012) E-mail from Julie Beddoes (EX.New.EX22.5.1)
(September 9, 2012) E-mail from Suzanne Kavanagh, President, St. Lawrence Neighbourhood Association (EX.New.EX22.5.2)
(http://www.toronto.ca/legdocs/mmis/2012/ex/comm/communicationfile-31369.pdf)
(September 9, 2012) E-mail from Larry Webb, President, Corktown Residents and Business Association (EX.New.EX22.5.3)
(http://www.toronto.ca/legdocs/mmis/2012/ex/comm/communicationfile-31371.pdf)
(September 9, 2012) E-mail from Kan Li (EX.New.EX22.5.4)
(September 8, 2012) E-mail from David Crawford (EX.New.EX22.5.5)
(September 9, 2012) E-mail from Patrick Dinnen (EX.New.EX22.5.6)
(September 10, 2012) E-mail from Talia Erlich (EX.New.EX22.5.7)

Communications (City Council)
(September 10, 2012) E-mail from Rian Allen (CC.Main.EX22.5.8)

Motions (City Council)
1 – Motion to Refer Item moved by Councillor Cesar Palacio (Amended)
That the item be referred to the Deputy City Manager responsible for Parks and Recreation and Special Events and Economic Development and Culture with the request that she:

 

1. provide a detailed list of events that would be considered “Significant Special Event” found in Attachment C, titled “City of Toronto Standard Definitions For Special Events” of the report (May 28, 2012) from the Deputy City Manager, Cluster A and outline exactly how these definitions will be used by staff to receive and process event applications.

 

2. prepare a detailed analysis of fees charged for special events in 2011 by various divisions of the City, including subsidies, grants and permitting issues (problems) experienced by both large and smaller events in the City.

 

3. canvass various special event organizers including, but not limited to the Pride Festival; the Caribbean Carnival; the Scotiabank Toronto Waterfront Marathon; the Taste of the Danforth; the Taste of Lawrence; the Taste of Little Italy; Corso Italia; the Taste of the Kingsway,Etobicoke Ribfest; Lakeshore Mardi Gras and the Beach Jazz Festival; to review the recommendations with them and incorporate any additional suggestions that they may have with regards to the report (May 28, 2012) from the Deputy City Manager, Cluster A.

 

4. include the Guild Park and Gardens as a Pilot Project to allow Commercial/Private Events in City Parks.

 

5. brief individual Members of City Council, at their request, on the recommendations contained in the report (May 28, 2012) from the Deputy City Manager, Cluster A, including subtypes found in Attachment C, titled “City of Toronto Standard Definitions For ‘Local Special Events’” and outline exactly how these definitions will be used by staff to receive and process event applications, in particular; the “Formal Fee or Cost Waiver Policy/Process found in Attachment B, titled “Special Events Permitting and Service-Related Processes Comparison”.

 

6. submit a revised report to the Executive Committee at the same time as the forthcoming report on the use of the City’s Squares, such report to include the results of Parts 1 to 4 above.

 

7. report to the Parks and Environment Committee on fees for new special commercial events, describing how much new revenue these fees would be expected to bring in; and with options to use increased revenues from larger scale commercial events to reduce fees to community groups for events in local parks.

 

Amended by motion 2 by Councillor Mihevc and motion 3 by Councillor McConnell.

 

Vote (Refer Item)
Oct-03-2012 3:35 PM

Result: Carried Majority Required – EX22.5 – Palacio – refer motion 1 as amended
Yes: 39 Paul Ainslie, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Doug Ford, Rob Ford, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Karen Stintz, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
No: 0
Absent: 6 Maria Augimeri, Mary Fragedakis, Mark Grimes, Peter Milczyn, Denzil Minnan-Wong, David Shiner

2 – Motion to Amend Motion moved by Councillor Joe Mihevc (Carried)

That motion 1 by Councillor Palacio be amended by adding the following:

 

8. make recommendations to facilitate police parking enforcement to make it similar to enforcement on religious days around churches, temples, and synagogues.

 

9. make recommendations on Toronto Transit Commission fees with a view to standardization and with a view that takes into account increased ridership that comes to the event.

 

10. make recommendations to allow for local community councils to make appropriate amendments to the policies related to fees and city coordination for block parties.

 

Vote (Amend Motion)
Oct-03-2012 3:31 PM

Result: Carried Majority Required – EX22.5 – Mihevc – motion 2
Yes: 29 Paul Ainslie, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Rob Ford, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
No: 6 Mike Del Grande, Doug Holyday, Norman Kelly, Gloria Lindsay Luby, Giorgio Mammoliti, John Parker
Absent: 10 Maria Augimeri, Josh Colle, John Filion, Doug Ford, Mary Fragedakis, Mark Grimes, Peter Milczyn, Denzil Minnan-Wong, David Shiner, Karen Stintz

3 – Motion to Amend Motion moved by Councillor Pam McConnell (Carried)

That motion 1 by Councillor Palacio be amended by adding the following:

 

1. City Council request the Deputy City Manager report to the Executive Committee, such report to include an analysis on the experiences arising from events that took place in the parks designated for pilot projects during the summer of 2012 and a framework that enables and balances public access with gated events.

 

Vote (Amend Motion)
Oct-03-2012 3:33 PM

Result: Carried Majority Required – EX22.5 – McConnell – motion 3
Yes: 35 Paul Ainslie, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, Anthony Perruzza, Jaye Robinson, Karen Stintz, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam
No: 1 John Parker
Absent: 9 Maria Augimeri, Doug Ford, Rob Ford, Mary Fragedakis, Mark Grimes, Peter Milczyn, Denzil Minnan-Wong, James Pasternak, David Shiner

4 – Motion to Amend Motion moved by Councillor Adam Vaughan (Lost)

That motion 1 by Councillor Palacio be amended by adding the following:

 

1. City Council direct the Deputy City Manager, Cluster A to create a policy to govern the use of parks by faith based group and create a separate permitting system.

 

Vote (Amend Motion)
Oct-03-2012 3:34 PM

Result: Lost Majority Required – EX22.5 – Vaughan – motion 4
Yes: 15 Michelle Berardinetti, Raymond Cho, Josh Colle, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, John Filion, Paula Fletcher, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, James Pasternak, Anthony Perruzza, Adam Vaughan, Kristyn Wong-Tam
No: 24 Paul Ainslie, Ana Bailão, Shelley Carroll, Gary Crawford, Vincent Crisanti, Mike Del Grande, Frank Di Giorgio, Doug Ford, Rob Ford, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Jaye Robinson, Karen Stintz, Michael Thompson
Absent: 6 Maria Augimeri, Mary Fragedakis, Mark Grimes, Peter Milczyn, Denzil Minnan-Wong, David Shiner

Motion to Extend Speaking Time (Carried)

Deputy Speaker Parker proposed that Councillor Palacio’s speaking time be extended so that he could complete his remarks.

 

Vote (Extend Speaking Time)
Oct-03-2012 11:31 AM

Result: Carried Majority Required – EX22.5 – Extend Councillor Palacio’s speaking time
Yes: 25 Maria Augimeri, Ana Bailão, Shelley Carroll, Raymond Cho, Josh Colle, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Doug Holyday, Norman Kelly, Chin Lee, Giorgio Mammoliti, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Cesar Palacio, John Parker (Chair), James Pasternak, Adam Vaughan, Kristyn Wong-Tam
No: 1 Mark Grimes
Absent: 19 Paul Ainslie, Michelle Berardinetti, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Doug Ford, Rob Ford, Mike Layton, Gloria Lindsay Luby, Frances Nunziata, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson

 

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